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Purchasing Assistant

Purchasing Assistant

LOCATION: Portland


About the Job

Essential Responsibilities:


We are seeking a Project Purchasing Assistant to join our team at Alliant Systems. We offer a wide spectrum of services – new construction, tenant improvement, engineering, maintenance, controls, energy services and commissioning. This position is responsible for a broad range of tasks to support the Purchasing Manager and Department.

The Purchasing Assistant performs the following:

  • Manage project documentation – operations and maintenance manuals, electronic submittal books and procurement logs

  • Assist Estimating Department with document management, quantity take-offs, and bid solicitation

  • Read specifications and drawings

  • Issue purchase orders and subcontracts

  • Request, organize, and file all documents associated with purchase orders and subcontracts

  • Maintain purchase order records in accounting software and become familiar with cost codes

  • Work directly with our vendors/subcontractors to procure quotes and submittals

  • Track equipment lead times and their ETA’s

  • Online ordering for office

  • Purchase order entry

  • Contact vendors on order confirmations

  • Keep personnel notified regarding the status of orders

  • Become familiar with the basic materials and vocabulary used in the trade

  • Intermittently answer and handle incoming calls and visitors

  • Process and managing purchasing deliveries using USPS, UPS, FedEx.

  • Assist with front desk phone coverage

  • Perform additional tasks as assigned



The candidate must possess the following skills and abilities:

  • Previous construction and/or purchasing industry experience is a plus

  • Proficient using Microsoft Office Products, Adobe, and Bluebeam

  • Possess superior organizational skills

  • Ability to build constructive and effective working relationships with Alliant personnel and vendors

  • Possess excellent verbal, written, listening, persuasion and interpersonal skills

  • Ability to work independently with minimum supervision or in a team atmosphere

  • Self-motivated and responsible, can prioritize tasks and meet deadlines

  • Ability to accurately and calmly handle multiple tasks with frequent interruptions

  • Willing to learn new tasks

  • Valid license and clean driving record required

Alliant Systems is an Equal Opportunity Employer. Alliant participates in E-Verify

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