Purchasing Assistant

Purchasing Assistant

LOCATION: Portland

SALARY: $23 DOE

​

About the Job

Essential Responsibilities:

 

We are seeking a Project Purchasing Assistant to join our team at Alliant Systems. We offer a wide spectrum of services – new construction, tenant improvement, engineering, maintenance, controls, energy services and commissioning. This position is responsible for a broad range of tasks to support the Purchasing Manager and Department.

​

The Purchasing Assistant performs the following:

​

• Manage project documentation – operations and maintenance manuals, electronic submittal books and procurement logs

• Assist Estimating Department with document management, quantity take-offs, and bid solicitation

• Read specifications and drawings

• Issue purchase orders and subcontracts

• Request, organize, and file all documents associated with purchase orders and subcontracts

• Maintain purchase order records in accounting software and become familiar with cost codes

• Work directly with our vendors/subcontractors to procure quotes and submittals

• Track equipment lead times and their ETA’s

• Online ordering for office

• Purchase order entry

• Contact vendors on order confirmations

• Keep personnel notified regarding the status of orders

• Become familiar with the basic materials and vocabulary used in the trade

• Intermittently answer and handle incoming calls and visitors

• Process and managing purchasing deliveries using USPS, UPS, FedEx.

• Assist with front desk phone coverage

• Perform additional tasks as assigned

 

Requirements:

The candidate must possess the following skills and abilities:

• Previous construction and/or purchasing industry experience is a plus

• Proficient using Microsoft Office Products, Adobe, and Bluebeam

• Possess superior organizational skills

• Ability to build constructive and effective working relationships with Alliant personnel and vendors

• Possess excellent verbal, written, listening, persuasion and interpersonal skills

• Ability to work independently with minimum supervision or in a team atmosphere

• Self-motivated and responsible, can prioritize tasks and meet deadlines

• Ability to accurately and calmly handle multiple tasks with frequent interruptions

• Willing to learn new tasks

• Valid license and clean driving record required

​

​

Alliant Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with a disability. Alliant Systems participates in E-Verify.