Purchasing Assistant
LOCATION: Portland
SALARY: DOE
About the Job
Essential Responsibilities:
We are seeking a Project Purchasing Assistant to join our team at Alliant Systems. We offer a wide spectrum of services – new construction, tenant improvement, engineering, maintenance, controls, energy services and commissioning. This position is responsible for a broad range of tasks to support the Purchasing Manager and Department.
The Purchasing Assistant performs the following:
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Manage project documentation – operations and maintenance manuals, electronic submittal books and procurement logs
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Assist Estimating Department with document management, quantity take-offs, and bid solicitation
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Read specifications and drawings
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Issue purchase orders and subcontracts
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Request, organize, and file all documents associated with purchase orders and subcontracts
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Maintain purchase order records in accounting software and become familiar with cost codes
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Work directly with our vendors/subcontractors to procure quotes and submittals
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Track equipment lead times and their ETA’s
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Online ordering for office
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Purchase order entry
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Contact vendors on order confirmations
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Keep personnel notified regarding the status of orders
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Become familiar with the basic materials and vocabulary used in the trade
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Intermittently answer and handle incoming calls and visitors
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Process and managing purchasing deliveries using USPS, UPS, FedEx
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Perform additional tasks as assigned
Requirements:
The candidate must possess the following skills and abilities:
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Previous construction and/or purchasing industry experience is a plus
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Proficient using Microsoft Office Products, Adobe, and Bluebeam
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Possess superior organizational skills
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Ability to build constructive and effective working relationships with Alliant personnel and vendors
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Possess excellent verbal, written, listening, persuasion and interpersonal skills
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Ability to work independently with minimum supervision or in a team atmosphere
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Self-motivated and responsible, can prioritize tasks and meet deadlines
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Ability to accurately and calmly handle multiple tasks with frequent interruptions
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Willing to learn new tasks
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Valid license and clean driving record required
Alliant Systems is an Equal Opportunity Employer. Alliant participates in E-Verify